Top Ten Tips when planning your Covid-19 Secure Wedding

These guidelines have been written as the rules stand at the end of September 2020 for England and no more than 15 guests in total are allowed to attend.  This 15 includes the wedding couple and guests but not the registrars or priest and any photographers or any staff etc…

Please change the below as you need to for the guidelines at the time of your wedding or area you are in.

1

Decide if you are going ahead!:

This is the first step in your journey and sounds obvious but you do absolutely NEED TO DECIDE whole heartedly that you are going ahead with these restrictions and are not waiting for new news releases or lifted restrictions.  We have spoken to couples three months before their wedding and they are cautiously tiptoeing around the idea of going ahead but only with 60 or 80 guests.  Our advice is to either decide on your 15 guests and really start your planning or decide to postpone.  If more guests are allowed to join you last minute that should be a bonus not a decider.  This reduces the stress of the unknown.  Not knowing what you are doing is far more stressful than making a concrete decision.  If your wedding is a few months after these restrictions are due to end cautiously plan for a few more guests but be prepared to go with the 15 if needed.

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2

Contact your venue and registrar/church for their support and direction:

You have made your decision and you have decided to go ahead with your 15 guests and it is time to let your venue know and the registrars or church.  This is vital as the registrars/church will have their own rules and need the time to go through everything with you.  Please remember they are extremely busy with admin and moving weddings currently. The more time you give them, the better and the less you will worry if they don't return your calls or emails quickly.

Your wedding venue will also need time to discuss your aims and re-price your wedding for you if your plans are considerably different to your previous ideas and double check your timeline as this will now probably be slightly different too.

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3

Your Guests:

Now is the time to contact your guests, some couples are using this as a wonderful excuse to send nice invites as these guests are very special to you both.  But to save time, money and effort you could also do this by a nice email.  With just 15 guests in around 8 bubbles including yourselves you will find the number of actual invites is probably around 6-8 so very easy.  You will need to let them know timings, accommodation options, ask for dietary requirements and let them know the venue will be in touch with the Covid safety forms to be signed etc…. So you may also need their emails.

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4

This is REAL and remember to stay EXCITED!!!!:

YOU ARE GETTING MARRIED!!! This is the happiest day or weekend of your lives and remember to stay excited!  As a Covid secure wedding venue we find this the most important part of all!  Yes, there are certain things we need to do but if we can keep the stress and worry away from our couples and have them enjoy this journey into, during and after their wedding we have done our job right!  We carry the worry so they don’t have to.  Remember your suppliers are on this journey with you to support you so please use them and let them take away your burden.  They have been to hundreds of weddings and know what they are doing so lean on them when you need to stay upright.  Your wedding is an emotional roller-coaster and with Covid-19 it may at times feel like you're going too fast and are feeling scared.  Trust your venue and suppliers and enjoy the ride.

5

Logistics and rules:

Here are the most asked questions we are receiving, followed by a link with further details you will need to consider….

Can you have more than 15 guests?

Unfortunately not, your registrars will police this for you and they will not attend if there are more than 15 in the room.  Although you may be able to invite different guests to the evening do.

Do we need to wear masks?

Your 13 guests will need to wear a mask and sit 2 meters a part in your ceremony but as a couple you will not have to wear a mask and after the ceremony when seated in groups of 6 for the meal and drinks you are also safe without masks.

Can we have a confetti throw?

This will depend on your venue, at Thief Hall we do allow this, yes.  We encourage as many “normal” picture opportunities as we can because these are your memories and forever.

Can we have food and alcohol?

Yes but no buffet or canapes, no sweet carts etc….  Anything where people share utensils etc.. Are best avoided.

For more information on the up to date rules please check out this link https://whataboutweddings.co.uk

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6

Contact all of your suppliers:

You will need to contact and book in your suppliers.  They may have been on this journey with you and may be already booked in from a postponement or booked fresh from 6 months plus ago.  Or this could be a last minute idea to go ahead with a smaller and cheaper wedding and you might need to find new suppliers from scratch.  Deal and talk to your venue as they will definitely be able to help.  You need to get all of your suppliers speaking to each other and working together for the same outcome.  THE BEST DAY EVER!!!!  YOUR WEDDING DAY!!!!

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7

Food and Drinks plan:

It is time to discuss the drinks for your day, any special requirements from arrival drinks to Mr and Mrs Cocktails plus your food ideas and dietary requirements making sure that everything is completely Covid-19 secure to keep your party safe.

8

Table Plan and Bubbles:

Your table plan will all of a sudden become very easy because this is created by your guests’ natural bubbles.  We recommend no more than 2 bubbles per table even though the current law is 6 guests from any separate bubbles.  This does two things, firstly for peace of mind, as these guests will be swapping drinks bottles, passing things around the tables and laughing together.  Secondly this fills the space in your room and spaces everyone nicely making your room look full and fun.

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9

 Decorations, Centrepieces and Flowers:

Now you know your table numbers and have a plan you will know how many centrepieces, napkins, glasses etc are needed and your venue, florist, stylist & caterers will all need these numbers.

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10

 HAVE FUN!!!!!!:

And finally… the “Is” have beet dotted and “Ts” crossed.  You can begin to relax and enjoy the run up to your day.  How can you make it fun for your guests on the day too?  We have come up with a bunch of quizzes, and games to play through the day (If needed).  A wedding is all about the atmosphere, the memories and the photographs.  A wedding is about spending precious time with your closest family and friends plus enjoying every second without the word Covid mentioned on your day.  Your wedding is about staying safe and making sure everyone is comfortable and chilled out, not on edge or at all worried.

Kind Words

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"We had our wedding at Thief Hall and it was perfect right down to the last detail. The entire team at Thief Hall are amazing! Thank you so much for an unforgettable weekend!”
- Wayne & Louise Morton

“We have had the most wonderful time here, celebrating our wedding! Everyone has been fantastic and the cottages are utterly stunning; everyone of our family and friends loved it. Thank you so much for making our wedding so special!”
- Danielle & Steven Bell

“I don't know where to start!! The most perfect venue for our wedding! A total blank canvas to work with and so much scope to make your wedding personal!”
- Lizzie James

“What can we say! Jess and Phil are outstanding! The attention to detail, support and service from the day we booked 18 months ago right up until now has been faultless.”
- Dan & David Whitelock

“OMG! Me and Ollie have had the best wedding ever, you have made it just perfect. Jess and the team, we could not have asked for more. Thank you se very much from the bottom of our hearts. All of our love and thanks xx”
- Ollie & Chelsie Anderson

“To Jessica, Katy and all the amazing team, Thank you so much for all of your help to make our wedding day so special! You helped everything flow so smoothly and couldn’t have been more helpful and attentive. All our guests loved a Cottages and it made such a difference celebrating with everyone together all weekend. Thief Hall is a really stunning venue and you and the team do an amazing job making the wedding is truly spectacular for everyone. Thank you for all your hard work”
- Caroline and Paul

“To Hannah and Jess, Thank you very much for everything. Our wedding couldn’t have gone any smoother, there wasn’t a single hair out of place you were amazing. Everyone of our guests complimented on the venue and the way everything was arranged and organised. This weekend has just been magical. We are both still on cloud nine. It has been a photo of a wedding from start to finish. A big massive thank you to Jessica, you are a dream. You have made this weekend the happiest of our entire life. You are a superstar, Hannah, you looked after Stevie and I from start to finish, we couldn’t have asked for a better wedding planner. You kept me calm throughout the day and always check that we had everything in hand. Once again thank you for the special weekend/wedding day XXX”
- Debbie and Stevie

“Jessica and all in the amazing team at Thief Hall, what can we say? Thank you so much for an amazing weekend. Our wedding was everything we dreamed of and more. You guys were amazing from start to finish & we can't thank you enough. For such a popular venue with weddings more weekends and mid-weeks you do everything to make the bride and groom feel so special. There were so many extra thoughtful touches that made the weekend so special. Jess, You are some kind of wizard in keeping the day running so smoothly and thinking of things that we completely over looked. Our guests had the best day yesterday and those staying in the cottages and glamping tents all said how wonderful everything was. The welcome hampers are a lovely touch. We can't wait to come back and perhaps have a slightly more relaxed stay!  Thank you SO SO much!!!!”
- Gavin and Helen

“Thank you so much for all the hard-work over the last 9 months and for always being there for us with any query or question we had! This weekend has been a dream come true (a wacky very colourful dream but a dream of ours!) and your "blank canvas" made the perfect backdrop for it all to take place! From dropping of car loads on the Thursday to supporting us on the Friday, from stealthily making out day run like clockwork to allowing us to stay an extra night on the Sunday to enjoy the beautiful sunset! you guys have all been amazing! We thank you all a million times over!”
- Sam and Will

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Get in touch

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01609 801700
jessica@thiefhall.co.uk

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